Case Study: Project Management for Office Migration

Project Management: Newbie Consultancy Office Migration

This project is about the relocation of the consultancy office to Banbury, Oxfordshire for managing the cost effective office locations. The resources are not changed since only the office location is moved, resources mostly remains to be the same personnel. The main objective of the office movement is the improvement in the business, minimization of the cost of resources that can facilitate the other objectives too. 

For this infrastructure migration project, there are certain requirements, assumptions, and constraints. Find the entire project report for this immigration project. 

1.    Introduction
Newbie consultancy is based at the London providing the services for the people and ensures the consultancy to the various companies. Most of the consultants are working remotely at home with 10 resources. The firm is engaged with the delivery of the best qualified services for their vendors and targeting more on the service provision with the quality, cost effective and time effective services. 

1.1    Objective of the Project Charter
The project charter is used to provide the documentation for the project approval. The project charter is specified for the approval of the project manager to implement the resources for completing the tasks of the project. The project charter is used to specify the output for the inputs. The inputs for the project charter are statement of the work, business case, agreements, environmental factors, and process assets.

2.    Project Overview
The project is focused on the relocation of the consultancy office to Banbury, Oxfordshire for managing the cost effective office locations. The resources are not changed since only the office location is moved, resources mostly remains to be the same personnel. The main objective of the office movement is the improvement in the business, minimization of the cost of resources that can facilitate the other objectives too. 

3.    Project Justification
London is a city where the cost of the office and all other infrastructure costs more than the other towns in the outer regions. The office is planning for the relocation to the small town area where the cost of the office, infrastructure can be maintained. 

4.    Scope

4.1    Project Goals
The project goal is targeted on providing the study on the new office location, and all other associated requirements for the project. 

4.2    Project Objectives
The project aims to provide the following features.
•    Level of the profit can be improved
•    Costs including both operating and physical can be reduced
•    IT system can be improved
•    Minimization of the costs of the human resources and all other infrastructure

4.3 Requirements

The project team is providing the availability of assistance for the office shifting, and the office shifting operations should not disturb their other tasks. The interaction between the resources is needed at this appropriate time such that both of the internal, external resources will remain interactive.

4.4    Project Deliverables
The project deliverables focus the following points.
•    Feasibility report creation
•    Relocation of the office
•    New agreement creation for the new office
•    Website update
•    Improvement and enhancement of IT systems
•    Documentation 

5.    Duration
5.1    Timeline

5.2    Milestones

The milestones are scheduled with the dates as follows for the project. 

5.3    Schedule

The schedule is provided with the tasks and milestones are included. The following figure shows the Gantt chart. 

Find the schedules for the different activities. 

6.    Budget Estimation
The budget is estimated with the different products that have unique product codes, budget items, quantities, and the respective costs.

The total cost of about $ 41,650 is fared for the total budgets. 

7.    Assumptions, Constraints & Risk
7.1    Assumptions
•    The costs are minimized for improving the profits.
•    No change in the employees count that results in no change in associated costs
•    There will be no influential change for vendors and resources for the new locations

7.2    Constraints
The constraints included in the project are as follows.
•    The estimated budgets are used for the project completion
•    All the staff involved in the project

7.3    Risks

8.    Project Organization
8.1    Roles and Responsibilities

8.2    Internal and External Stakeholders
There are various internal and external stakeholders are involved in the project. The internal stakeholders are the resources who are working in the office and directly involved in the project. The external stakeholders are the resources who will contribute indirectly for the project. The external stakeholders include the team of the resources who are included in the packers and movers firm. 

9.    Approval of the Project Charter
The project charter for the project is thus assigned and approved for the project that are verified and validated. The project is funded with the consideration of the project approval. The following personnel will acknowledge that the project charter is reviewed, and approved. 

Name:
Role:
Signature:
Position:

10.    Reference
Guide on PMBOK Edition IV